OPERATIONAL SUPPORT OFFICER - IIAS-IISA - International Institute of Administrative Sciences - Institut international des Sciences administratives

About IIAS

The IIAS is an international non-profit organization with scientific purpose producing policy-relevant knowledge in public administration. Established in 1930, It is headquartered in Brussels, Belgium. It is the worldwide platform for public administration professionals: academics and practitioners.


Job description

The operational support officer will be in charge of the following clusters of tasks, i.e.:
• Administrative support: protocol, organization of travels, logistical support to meetings, assistance to the Director General;
• Coordination for all tasks of the IIAS Secretariat, supervision of another staff member and administrative procedures;
• Communication, public relations and membership management: emailing, telephone, fax, letters, website;
• Personnel administration: payslips, holidays, and support to strategic HRM
• Accounting: procurements, payments, invoices of membership fees and conference registration fees, sales;
• Conference: logistical aspects before and on venues, support to operational staff and local hosts

Skills and Requirements

• Ability to regularly start working in Belgium at very short term
• Bachelor – a Master is a plus
• 2 years professional experience
• French and English proficiency – additional language is a plus
• Availability to travel worldwide
• Computer literacy: very good mastering of desktop applications and skills in workflow, statistics, design and research applications
• Basic knowledge of accounting and finance: budget, financial statements;
• Project management
• Autonomy on the job;
• Teamwork;
• Open to changes;
• Communication skills;
• Tolerance for diversity;
• Proactivity

What we offer

The IIAS Secretariat is a small team hosted at the Federal Public Service Finances (Treasury), at the heart of the European neighbourhood in Brussels, Belgium.
The operational support officer will receive an own office equipped with all contemporary facilities.
We offer a full-time contract for a fixed term of six months. A permanent contract will then be offered, depending on the performance of the Officer.
The full package includes:
• A remuneration scheme based on a level-B grade of the Belgian civil service, with possibility of valuing diploma’s, skills and experience;
• Holiday allowance, year-end bonuses and lunch vouchers; Qualifications et aptitudes
• Public transport, sickness and pension insurance.
The successful candidate can start as early as March 1st 2018

How to apply?

Full application files should be sent before Monday 19 February 2018 to
f.maron@iias-iisa.org and
s.troupin@iias-iisa.org.
The application file should contain:
• A detailed CV, emphasizing education, skills, experience and other relevant information;
• A motivation letter addressed to IIAS Director General Sofiane Sahraoui
• The name and contact details of two referees.

Selection Procedure

A shortlist of candidates will be contacted for an assessment and an interview, which will take place on 21 February 2018 at the IIAS Headquarters (Rue du Commerce 96 6th floor C-Block, 1040 Brussels).

Download Vacancy VACANCY

Vacancy Operational Support Officer
International Institute of Administrative Sciences
6th Floor C Block
Rue du Commerce 96
1040 Brussels (Belgium)
Phone : +32-(0)2-536.08.80
Fax : +32-(0)2-537.97.02
E-Mail: info@iias-iisa.org